Parents shall request supplemental payments by contacting the CCAP administrator by phone or in writing, except during periods of extended school vacations where the CCAP administrator shall have the discretion to authorize payments based on information submitted by the provider for a school age child already in the providers care. By making application, parents and families shall grant the CCAP administrator permission to share information with the child care provider to the extent necessary to determine eligibility, the level of benefits or to notify the provider of information concerning eligibility or payments. A certificate of payment shall not be considered a grant or contract between the department and the child care provider. Child Care and Development Programs - California Dept. of Social Services The parent and provider shall both certify that the provider is capable of providing safe and competent care as a condition of payment eligibility, including the ability to feed, bathe and toilet the child as appropriate, the ability to respond to potential emergencies and the ability to provide adequate care and supervision. Program and payment eligibility shall continue in accordance with the requirements of this section. The decision shall be considered binding upon the department, unless the department elects to reconsider the decision as described in subsection (l) of this section. The department may charge the provider for any fees charged by the State Police or the FBI for conducting the criminal background check. Each legislative document has distinct regulations focused on the licensing for early childhood education (California Child Care Resource & Referral Network, 2021). Payment eligibility shall end on the earlier of the following dates: the date specified on the certificate of payment; six calendar months from the start of the payment authorization period, but not later than the last day of the month family is scheduled for redetermination; the day the ten day advance notice of adverse action expires; or. when the CCAP administrator has the capability to obtain the verification needed without undue administrative hardship. Certificates of payment shall be issued for a particular child, provider and location of care, number of hours of care and for a specified period. Title 7 AAC 57- Child Care Licensing Regulation. Supplemental payments for the additional hours of child care with the same provider shall be approved if all of the following conditions are satisfied: the additional hours of care needed exceed the authorized hours as determined in subsection (b) of section 17b-749-13 of the Regulations of Connecticut State Agencies by more than twenty hours in a calendar month; and, the hours of care fall within the work or employment services activity schedule including travel time; and, the hours do not coincide with hours covered by an existing certificate of payment; and. A child who is adopted from Connecticut Department of Children and Families shall continue to be treated as his or her own family unit for twelve months following the date of the adoption. The current address of an applicant or recipient of benefits shall be disclosed to federal, state, or local law enforcement officers under the following conditions: if such officer provides the department with a name of such applicant or recipient of benefits; and, if the family member is fleeing to avoid prosecution, or custody or confinement after conviction; and. CHILD RATIOS Title 22: 101216.3, 101416.5 CFR 1306.32(a)(12), 1306.20(c), 1304.52(g)(4) 5 CCR 18290; 5 CCR 18291 and Title 5 The decision that the error was intentional shall become final under the following conditions: if a court of competent jurisdiction finds that the parent has committed fraud or grants accelerated rehabilitation; or, if an administrative hearing officer determines that the error was intentional; or. The commissioner shall have discretion to refuse payments to any provider if the person has been convicted in this state or any other state of any crimes specified in section 17b-749k of the Connecticut General Statutes or has a criminal record or was the subject of a substantiated report of child abuse or neglect in this state or in any other state that the commissioner reasonably believes renders the person unsuitable to provide child care. Changes in accreditation status shall be reported within ten days of the date of the change. A statement or condition shall be considered verified when the available evidence indicates that it is more likely to be true than not. The CCAP administrator shall require verification of information when required by federal or state law, when necessary to confirm any circumstances pertaining to eligibility for the family, a child care provider or the amount of benefits. For families newly approved for participation in the CCAP program, the payment start date shall be the later of the following dates: the date the family becomes eligible for the program pursuant to subsection (g) of section 17b-749-09 of the Regulations of Connecticut State Agencies; fifteen days prior to the date the completed child care agreement is submitted to the CCAP administrator if the application was granted without an approved provider for the child. The CCAP administrator shall prepare a written summary of actions over which the parent is aggrieved and the reason for taking the action. To determine the level of care, the CCAP administrator shall first calculate the weekly number of authorized hours of care for the provider with whom the child spends the majority of time or the provider for whom an existing certificate is already in effect. The parent shall not be entitled to an administrative hearing to dispute the findings of the administrative disqualification hearing official or the penalty imposed. For the first finding of fraud committed by a parent, the period of ineligibility shall be three months from the date the notice of disqualification is issued or from the date the familys benefits are discontinued, whichever is later. The parent and provider shall submit a written request to the CCAP administrator that includes a description of the additional services, why they are needed, verification of the cost of the services and the payment schedule where applicable. Overpayments that are not due to administrative error shall be classified as parent or provider caused. Title 5, Chapter 19 Child Care and Development Programs, Subchapters 1-15, Sections 18000-18308 Title 5, Chapter 19.5 CalWORKs and Child Care and Development Programs, Subchapters 1-2, Sections 18400-18434 These regulations define the program operations requirements for a recipient of child care services funds made available by the CDE. The request for a special needs supplement shall be denied if the parent does not apply and take the necessary steps to obtain services. 5 CFR 792.203 - Child care subsidy programs; eligibility The parent shall have at least one eligible child residing in the home who needs child care assistance. The purpose of the pre-hearing shall be to provide the parent with the opportunity to review the evidence supporting the CCAP administrators allegations, to receive an explanation of the hearing process and to dispute the CCAP administrators findings. (A) This ratio does not apply to children enrolled in an infant care center or a school-age child care center. The commissioner shall establish payment rates pursuant to the requirements of this subsection. Payments for the new provider shall not begin prior to the date the current certificate of payment expires. Incentives shall continue to be paid until the end of the month in which such status changes. If the eligibility of the provider depends directly upon a factor or circumstance for which verification is required, not providing verification shall result in ineligibility for the provider. The hearing shall be attended by an individual representing the department, the parent or the parents representative pursuant to section 17b-60 of the Connecticut General Statutes. The fee shall not be increased between redeterminations if the familys income increases, except to correct an error in the prior calculation. Parents shall be notified of their right to an administrative disqualification hearing pursuant to section 17b-749-22 of the Regulations of Connecticut State Agencies. For families approved without assignment to the wait list, including families whose applications are reopened pursuant to subsection (e) of this section, eligibility shall be granted eligibility retroactive for up to fifteen days prior to the date of application if the family is otherwise eligible and using child care services as of that date. Document Type: Regulation Facility Type: Family Child Care Home, Group/Large Child Care Home State/Territory: Alabama Last Updated: 09/13/2021 File Attachment: AL_FCCH_GCCH_SEP_2021_508.pdf Title 7 AAC 57- Child Care Licensing Regulation Document Type: Regulation Facility Type: Child Care Center, Family Child Care Home, Group/Large Child Care Home If the CCAP administrator determines that the original check was signed or cashed by the provider, the parent or a member of the family, no replacement check shall be issued. Child Care. Redeterminations are denied and later reopened shall be granted retroactive to the first day of the month following the end of the prior redetermination period if the family is eligible. PDF Title 5. EDUCATION Division 1. California Department of Education For Families ECQA PAGE (CCTAN) SEARCH. The CCAP administrator shall make a preliminary determination of whether the overpayment was intentional or unintentional pursuant to guidelines established by the department. A representative average shall be used if the amount of the support payments fluctuates. Families qualifying for more than one priority group shall be assigned to the priority group with the highest likelihood of selection for CCAP participation. Parents shall be responsible for selecting a provider who can provide safe, appropriate and suitable care for their child. When establishing additional priority groups, the commissioner shall designate a target expenditure level for each additional priority group created if such level is not otherwise specified by legislative action. If the findings are reversed, payments may be authorized as of the date verification of the decision by the Department of Children and Families or Public Safety is submitted to the department. Parents who are overpaid due to an intentional error may be referred to an administrative disqualification hearing or to a court of appropriate competent jurisdiction if the CCAP administrator determines that the parent may have committed fraud. The CCAP administrator shall calculate the number of hours of care that are needed for each eligible child. Upon request, the provider shall provide identification that includes the providers photograph, date of birth and signature. The department shall implement the appropriate changes or corrections within the timeliness standards for processing changes, unless otherwise specified by the administrative hearing official. when necessary to determine the suitability of child care arrangements. any individuals who receive cas assistance together as part of the same TFA assistance together as part of the same TFA assistance unit. if the parent is capable of participating in the activity. School or other employees who are under contract shall have income annualized over the contract period. The CCAP administrator shall waive the immunization requirement if the parent is able to demonstrate that the childs medical condition or the parents sincere religious beliefs preclude the child from being immunized. Changes in rates shall be made effective on the date specified by the commissioner. The CCAP administrator shall issue a monthly invoice to the provider by the first day following the end of the service month or at the time the certificate of payment is issued to the provider for a retroactive period of payment eligibility. If the family is eligible and funding is available for the parents priority group, the application shall be approved. The amount of the supplement shall be calculated by multiplying the additional needs in excess of the twenty hours by the special hourly supplemental payment rate. The parent shall be required to co-sign the child care agreement form. The assistance may be provided for both full-time and part-time child care, and may include before-and-after-school programs and daytime summer programs. Good cause provisions shall not apply. The custodial parent shall not be required to apply for support services for children for whom assistance is not being requested or children who are emancipated pursuant to sections 46b-150b and 46b-150e of the Connecticut General Statutes. The form shall include the following information: the date by which the waiver shall be signed and returned to the department; the address where the form shall be returned; a statement of the right of the individual to remain silent and avoid self-incrimination; an option to select admission or denial of guilt; a place for the parents signature and date; that a benefit reduction or disqualification penalty will automatically be imposed if the waiver is signed, even if the parent does not admit guilt; that waiver of the right to an administrative disqualification hearing results in the same penalties as would be imposed in the event of a determination of guilt by an administrative disqualification hearing officer or a court of law, regardless of whether or not the waiver form indicates an admission of guilt; the fact that the individual may withdraw the waiver within 10 days of the date signed; and. Parents shall have the right to appeal to the U.S. Department of Health and Human Services Office of Civil Rights if they feel that the Department or the CCAP administrator has violated their civil rights. The CCAP administrator shall provide parents and providers with written notice of any decisions that affect eligibility or benefits. Otherwise eligible families who timely report the loss or interruption of employment, an employment services activity or attendance in a high school program shall, upon request, be granted an extended period of program eligibility pursuant to the requirements of this subsection. Providers for whom a current child care agreement form is on file with the CCAP administrator may contact the administrator to determine the status of an application. The family shall be denied if the parent does not respond timely. Parents shall be notified of the receipt of an initial or reopened application, of any actions they are required to complete and the effect of any reported or requested changes on eligibility or the level of benefits. Care shall not be authorized between the hours of eleven p.m. and seven a.m. if the child care provider is a person who resides in the same home as the child, unless the child is less than three years of age or has special needs. To be eligible for payment, the child care provider shall enroll in the CCAP program as the childs provider. Parents and providers shall be notified of the denial or termination of payments to the provider. Parents and providers who do not cooperate may be determined to be ineligible for CCAP until they cooperate. In all other circumstances where a parent timely reports a temporary interruption in employment or an employment services activity, an additional month of program eligibility shall be granted under the following conditions: if the parent is expected to resume the activity by the end of the month following the month in which the interruption occurred; or, if the parent terminated employment and is actively seeking a new job or has received a bona fide offer of employment that is scheduled to begin by the end of the month following the month in which the prior activity ended; or, if the parent is expected to begin a new employment services activity by the end of the month following the month in which the current activity ended and the parent continues to receive TFA cash assistance during this period; and. Although child care licensing does not guarantee quality, it does set minimum health and . The fee shall remain the same until the next redetermination, unless an ongoing decrease in income occurs that is expected to last for at least two or more months. Types of Child Care | 4Cs of San Mateo County For intentional errors, the overpayment shall begin on the date the circumstances that caused the overpayment occurred without regard to advance notice requirements. A child shall remain eligible through the last day of the month in which the child reaches the appropriate age limit, provided the child was eligible on the first day of that month. Families shall not be entitled to an administrative hearing for the following actions: when changes required by state or federal law are implemented that affect the general caseload or a specific priority group; if benefits are affected due to a change in the sliding fee scale or changes in the regional payment rates; if the commissioner opens or closes the wait list for a specific priority group or removes a priority group from the wait list; if the commissioner denies payment for a provider located in an adjoining state; or. if the error was due to a delay in taking action as the result of an administrative hearing request. A separate family unit shall be established for children receiving foster care payments from the Connecticut Department of Children and Families. Verification shall be due on the tenth day of each month. The parent may also be required to sign the invoice as confirmation of the amount and cost of services performed. The administrative hearing record shall consist of the hearing request, notices issued by the administrative hearing official, the transcript or recording of testimony, exhibits, all papers and requests filed in the proceeding and the hearing decision. Families selected from the wait list may be required to submit a new application and updated verification of family circumstances. Eligibility based on the employment services activity shall end if the parent stops participating in the activity or if the activity ends. Search Regulations | Licensing Regulations Database - HHS.gov The requirements of sections 17b-749-01 to 17b-749-22 of the Regulations of Connecticut State Agencies, inclusive, shall take effect on January 1, 2002. The CCAP administrator shall provide adequate notice to parents and providers of any actions they are required to complete under this subsection. If the parent or provider do not actively receive CCAP payments, the department shall attempt to recover the overpayment by establishing a monthly billing schedule. Requirements & Regulations: California Department of Social Services, Title 22 California Department of Education, Title 5/Education Code/ECERS School facilities must be accessible to those with physical disabilities, pursuant to the California Building Standards Codes 24 CCR 11 Outdoor Activity Space At least 75 square feet per child The Department or the CCAP administrator shall only determine whether the provider has submitted evidence of compliance with the requirements of section 17b-749-12 of the Regulations of Connecticut State Agencies and is therefore eligible to participate in the CCAP program. Subject to the limitations specified in subsection (e) of section 17b-749-02 of the Regulations of Connecticut State Agencies, the parent or his or her representative shall have the right to examine the case record and all documents to be used by the department at the administrative hearing before and during the administrative hearing.
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